BookingPOINT 4 Release Notes

Other versions: Version 6, Version 5, Version 3

Version 4.3.5

Fix: [Web users] If a web user attempted to make a recurring booking when they didn’t have permissions to make a recurring booking, the user would get stuck in a loop and could not close the error message.

Fix: Missing Kit Items report was repeating the first missing kit item on each line.

Fix: Some region time formats that were set to 24 hours would prevent you from setting the office hours within preferences.

Fix: Fixed an issue when deleting all bookings in found set. It would mark all loaned resources as IN even if the resource was not one of the bookings being deleted.

Fix: Sometimes a resource would be incorrectly flagged “IN” when the resource was still on loan. This has been fixed.

Change: The In/Out Status in Resources can no longer be edited by the user. This is now automatically set in the background by the system.

Version 4.3.4

Fix: Users weren’t able to cancel a booking via the booking dialog screen when booking resources outside of office hours.

Fix: Sometimes the system would not allow resources to be returned during office hours.

Fix: In some situations a booked resource could be swapped with a resource that was already on loan.

Fix: When returning or collecting a resource the resource status would not be updated to ‘IN’ or ‘OUT’ when the operators privileges were not set to ‘Create and edit Resources’. See operator privileges in preferences.

Fix: Missing Kit Items report was only showing 1 resource per page.

Fix: [Web users] When logging on to the web, the initial set of resources were showing based on the Day View screen even though the Week View screen was being shown. The correct records are now shown.

Change: Added Barcode field to borrower import script.

Version 4.3.3

Fix: [FileMaker 12 users]. Missing Kit Items report was not showing the resource name.

Fix: The ‘New’ button on the Block Out tab in Resources now works.

Fix: Fixed an issue with the Start Time and End Time dropdown lists on the Block Out tab in Resources, which were inserting strange values the first time round.

Fix: Fixed missing delete button on Closed For Business list.

Fix: [Web users] Fixed an issue that prevented web users from changing their own passwords.

Fix: [Web users] Fixed issue where time based bookings weren’t showing up in the calendar.

Fix: [Web users] Search feature now works when ‘All’ has been selected as the resource type.

Fix: [Web users] When using the ‘Go To’ button to choose a date to display, the default date is now the current date being viewed instead of some strange date from the past.

Fix: [Web users] When using the ‘Go To’ button to choose a date to display, the ‘Cancel’ button no longer loads the calendar with a strange date from the past.

Fix: [Web users] Fixed issue causing the found set to change unexpectedly when an error message was displayed.

Version 4.3.2

Fix: [4.3.1 USERS ONLY] An error occurred during the 4.3.1 update causing some duplicate ID’s, which resulted in some unexpected behaviour within the system. This has now been corrected.

Version 4.3.1

New: Updated BookingPOINT to make it compatible with FileMaker 12.

New: Added a new operator privilege set option to allow or disallow operators from using the ‘Ignore restrictions’ feature (formerly ‘Disregard Privileges’) when making a booking on behalf of a borrower.

Change: Renamed ‘Disregard privileges’ to ‘Ignore restrictions’.

Change: If running BookingPOINT in FileMaker version 12 you must ensure your FileMaker version is at least 12.0v2.

Change: All barcode fields in pickup screen are now the same width.

Fix: There was a new feature released in 4.3.0 which allowed you to make quick bookings without the pop-up dialog. This feature opened up a loop hole which allowed a borrower to bypass their booking privileges when the pop-up dialog did not appear.

Fix: In the Resources detail screen within the Historical bookings tab. Sometimes the pickup and return years were not displaying.

Fix: Depending on the timezone settings on your computer. Sometimes a bookings restrictions would not calculate correctly if the pickup or return date field was still active while clicking save.

Version 4.3.0

New: When clicking on the same date and time as the previous booking the system will automatically create the booking without the pop-up dialog. This will allow you to enter multiple bookings for the date and same time slot quickly.

New: BookingPOINT can now be opened via FileMaker Go on the iPhone and iPad.

Change: Increased the width of the Bar Code field at the pickup screen.

Change: [For administrators only] ‘Disregard Privileges’ checkbox now will allow you to make a booking for any borrower without any booking restrictions at all. Previously this would simply allow you to book a resource type for a borrower that was not within there normal privileges.

Fix: Return reminders included resources which had already been returned.

Fix: When making a resource type available outside office hours it was still showing as unavailable for weekends.

Fix: When editing a borrowers privileges for a resource type it would temporarily change the currently selected borrowers privilege in the booking grid.

Fix: Windows users only – fixed update package installer.

Version 4.2.1

Fix: [4.2.0 USERS ONLY] An error occurred during the 4.2.0 update causing some duplicate ID’s, which resulted in some unexpected behaviour within the system. This has now been corrected.

Version 4.2.0

New: Resources can now be booked outside of regular office hours, i.e. rooms or studios.

New: Resource Type and Group can now be restricted to limit the amount of bookings for a single time-slot.

New: Borrower privileges can now be imported from the borrower list screen.

New: The ability to track kits has been added. A new tab in resources called ‘Kit Items’ has been added. You can assign multiple kit items to a resource. There is also an option to flag a kit item as missing and run a report.

New: A new report to print a list of missing kit items has been added.

New: You can now restrict the number of weeks borrowers can book resources in advance and only allow them to book within a certain number of weeks.

New: When returning a resource by scanning its barcode, the borrowers name and account status is displayed.

Change: Resource restrictions screen has been re-designed.

Change: When making a booking the time value list will now display in 12 hour format.

Change: When importing resources, if there is no matching resource type in preferences then it will automatically create one.

Fix: When previewing a report with multiple pages, you can now navigate to the other pages.

Fix: Web users were able book resources even though they had no privilege set assigned to their borrower record.

Fix: For new users created after the 4.1.1 update; when searching for resources it would display an error ‘The borrower does not have the ability to borrow any resources’.

Fix: If you clicked cancel when making a booking, it used to jump to the first resource record.

Fix: When extending a borrowers booking it incorrectly used to say you cannot borrow this resource type more than ‘n’ times within an ‘n’ day period.

Fix: If you used the ‘|’ symbol in a resource name it caused problems when deleting a borrowers resource via the web.

Fix: For web users only. In some instances a borrowers privileges were not enabled.

Version 4.1.1

Fix: Web users are now able to navigate through records using the next and previous buttons.

Fix: When borrowers viewed ‘resources in my possession’ via the web the return date and return times were incorrectly displaying the same date and time for all resources.

Version 4.1.0

New: Several new Usage reports (with graphs) were added.

New: Can now assign multiple privilege sets to a borrower.

New: Send SMS reminders and overdue notifications.

New: Added a new tab in Preferences called ‘SMS’ so users can configure SMS settings.

New: Added automatic version checking every 7 days at startup.

New: Added automatic renewal reminders for Support / Maintenance plans.

New: Added new tab in Preferences called ‘Update/Renewal’. This new tab allows users to check for updates and renew their Support / Maintenance plan.

New: As a once-off, users will be asked to enter their license key at startup up in order to configure the automatic renewal reminders.

New: Scanning barcodes into fields will automatically trigger it’s function if the barcode scanner returns a carriage return. This also applies if the user hits the return key after typing the barcode. This replaces the need to manually click on a button after each scan.

Change: A minimum of FileMaker version 10 is required for BookingPOINT 4.1.0.

Change: Improved script schedules (Deluxe Only). Important: after updating to 4.1.0 you will need to point your FileMaker server schedules to the new scheduler scripts. Refer to you documentation entitled ‘Installing BookingPOINT Deluxe’.

Change: Merged ‘Operators’ tab and ‘Privileges’ tab in Preferences onto one tab called ‘Users/Security’ to allow room for new tabs.

Change: Email Authentication password in preferences now displays ‘*****’ to hide the password.

Fix: When returning resources from service before the return date, you could not book the resource from the Day View screen.

Fix: If you create a duplicate Borrower student No then navigate to List View, the system would allow you to create a duplicate Borrower record.

Fix: In some instances operators were able to edit Resource records and Borrower records even though their privileges did not allow it.

Fix: In some instances borrowers were not receiving overdue email notices when a resource was overdue by between 30 minutes and 1 day. In this event borrowers were likely to never receive their overdue email even after 1 day.

Version 4.0.2

Fix: When running BookingPOINT in FileMaker 11. If you make a booking and return it on a holiday it would allow you. This has now been fixed.

Change: Can run script schedules manually when needed (Deluxe Only).

Version 4.0.1

Fix: Operators are now able to delete resources and borrowers when operator privilege set is ‘Admin’.

Fix: When renaming the BookingPOINT_Main file at the operating system level the Borrowers and Resources import feature would not import all data.

Fix: Sharing issue has been resolved which broke during the 4.0 upgrade.

Version 4.0

New: Set multiple office hours within a day. For example, You can set Mondays opening hours from 8:00 AM to 11:00 AM and also from 1:00 PM – 5:00 PM.

New: For each privilege set you now have the ability to set the maximum allowable bookings within a period of time for an individual resource, a resource group or a resource type.

New: View Resource historical bookings via the Resources Detail screen.

New: Set ‘Block Out’ times for any day of the week and for any resource. A ‘Block Out’ time is a time that a resource will not be available for booking.

New: Set office hours within preferences. This will allow you to ensure resources can only be booked within office hours for same day bookings.

Change: Sharing menu is now accessible via File menu

Fix: On the web when you reserve a resource then change the resource type and click search, you will be prompted to either Save, Don’t Save or cancel the reservations. Clicking cancel will leave you stuck on this screen. This has now been resolved.

Fix: For Mac users only. On the web when you go to book a resource, if you click the ‘Cancel’ button on this screen it will sometimes cause an error to appear on the screen. Service temporarily unavailable.

Fix: Printing loan agreements no longer prints a single resource per page.